Our client is seeking an EA/Receptionist/Office Manager to join their team. This position will start immediately and be on site in the Downtown Manhattan office.
Executive Support:
- Manage a complex schedule, including scheduling meetings, appointments, and travel arrangements. Swiftly resolve any overbookings or scheduling conflicts.
- Assist in planning and executing meetings, conferences, and other events.
- Manage various projects, including tracking deadlines, coordinating tasks, and following up on action items.
- If necessary, coordinate domestic and international travel, including booking flights, accommodations, and ground transportation.
- Handle sensitive and confidential information with the utmost discretion.
Office Management:
- Oversee general office operations, including managing office supplies and equipment.
- Greet and assist visitors in a welcoming and professional manner.
- Manage incoming and outgoing mail and packages.
- Coordinate office maintenance and repairs.
- Assist in event coordination of company events, team-building activities, and employee recognition programs.
Reception Duties:
- Greet and welcome visitors with a warm and friendly demeanor – looking for energetic personality.
- Answer questions and provide assistance to employees and guests whenever applicable.
- Maintain a tidy and organized office, restock supplies, etc.
Qualifications:
- Expected in-person office attendance 4 days per week.
- Proven experience as an Executive Assistant or similar role, with demonstrated ability and expertise in engaging professionally and proactively with Senior Management.
- Strong organizational and time management skills.
- Proactive and anticipatory mindset.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to multitask and prioritize tasks effectively.
- Strong attention to detail.
- Discretion and confidentiality.
If you meet the required qualifications and are interested in this role, please apply today.
The Solomon Page Distinction
Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.
About Solomon Page
Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
Opportunity Awaits.
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